6:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT  

ROLL CALL 

1. Annual Bond Disclosure Training for the Board of Directors, Members of the Disclosure Working Group, and Contributors (R-25-01) 
Staff Contact: Rafaela Oceguera, Budget and Finance Manager, Budget and Finance Department 
General Manager’s Recommendation: Receive the annual training on Bond Disclosure obligations, responsibilities, and potential liabilities. No Board action required. 

ADJOURNMENT 

7:00 Regular MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT  

Roll Call 

ORAL COMMUNICATIONS 

This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section. 

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY 
  Introduction of Staff  

• Emily Curley, Administrative Assistant 
• Gabi Navarrete, Administrative Assistant 
• Lu Spigelman, Administrative Assistant
• Charles Bick Tanner III, Administrative Assistant 

CONSENT CALENDAR 
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 

1. Approve the November 20, December 3, and December 11, 2024 meeting minutes 

2. Claims Report  

3. Award of Contract with Vollmar Natural Lands Consulting for a Districtwide Survey and Assessment of Sensitive-Status Herpetofauna (Amphibians and Reptiles) Species (R-25-02) 
Staff Contact: Ariel Starr, Resource Management Specialist I, Natural Resources Department 
General Manager’s Recommendations: 

1. Authorize the General Manager to execute a contract with Vollmar Natural Lands Consulting to survey and assess the sensitive-status herpetofauna on District lands for a not-to-exceed base contract amount of $224,802.
2. Authorize a 10% contingency in the amount of $22,480 to be reserved for unanticipated issues, bringing the total not-to-exceed contract amount to $247,282. 

4. Contract Amendment for Consultant Services with LSA Associates, Inc., for the Bear Creek Redwoods Parking Lot Culvert Replacement Project (R-25-03) 
Staff Contact: Ivana Yeung, Capital Project Manager III, Engineering & Construction Department 
General Manager’s and Controller’s Recommendation: Authorize the General Manager to amend a contract with LSA Associates, Inc., to provide additional necessary technical support to obtain environmental permits for the Bear Creek Redwoods Parking Lot Culvert Replacement Project in the amount of $8,000, for a total contract amount not-to-exceed $60,000. 

5. Reject All Bids for the Driscoll Ranch Well Drilling Project in La Honda Creek Open Space Preserve (R-25-04) 
Staff Contact: Leigh Guggemos, Capital Project Manager III, Engineering and Construction Department  
General Manager’s Recommendations:  

1. Reject all bids received for the Driscoll Ranch Well Drilling Project in La Honda Creek Open Space Preserve.  
2. Authorize the General Manager to re-solicit bids. 

6. Award of Contract for the Development of a Santa Cruz Kangaroo Rat Habitat and Population Management Plan (R-25-05) 
Staff Contact: Matt Sharp Chaney, Resource Management Specialist II, Natural Resources 
General Manager’s Recommendations:  

1. Award a contract to Jodi McGraw Environmental Consulting to create a Habitat and Population Management Plan to increase the population resiliency of Santa Cruz kangaroo rat within Sierra Azul Open Space Preserve for a not-to-exceed base contract amount of $86,875. 
2. Authorize a 15% contingency in the amount of $13,031 for unanticipated challenges in conducting field studies and habitat suitability modeling, bringing the agreement to a not-to-exceed amount of $99,906. 
3. Authorize an allowance of $13,560 that would be reserved solely to obtain a more robust habitat connectivity analysis if prior habitat suitability modeling is inadequate for that purpose, for a not-to-exceed total contract amount of $113,466. 

7. Award of Contract for Environmental Consulting Services for the Purisima Pond Improvement Project (R-25-06) 
Staff Contact: Matt Sharp Chaney, Resource Management Specialist II, Natural Resources 
General Manager’s Recommendations: 

1. Award a contract to Balance Hydrologics, Inc., to provide environmental consulting services, including geotechnical investigation, hydrological analysis, permitting, and pond design services, to support repairs and modifications to Purisima Pond for a not-to-exceed base contract amount of $164,498. 
2. Authorize a 10% contingency in the amount of $16,450 to be reserved for unanticipated issues, bringing the total contract amount to $180,948. 
3. Authorize an allowance of $69,593 for stand-alone permitting services in the event that programmatic permits are not applicable, or available within the project timeline, to cover the scope of the final selected design for construction, for a total not-to-exceed contract amount of $250,541. 

BOARD BUSINESS 
Public comment on agenda items is received at the time each item is considered by the Board of Directors. 

8. Election of the Calendar Year 2025 Officers for the Midpeninsula Regional Open Space District Board of Directors (R-25-07) 
Staff Contact: Maria Soria, District Clerk/Assistant to the General Manager, General Manager’s Department  
General Manager’s Recommendation: Elect Officers of the Board of Directors for Calendar Year 2025. 

9. Consideration of Moving from Detailed Summary Minutes to Action Minutes (R-25-08) 
Staff Contact: Maria Soria, District Clerk/Assistant to the General Manager 
General Manager’s Recommendation: Authorize the transition from detailed summary minutes to action type minutes as the official format for all Brown Act meetings and approve the proposed amendments to Board Policy 1.02, Board Meetings, that reflects this change along with other minor updates to the policy.  

10.  Annual Findings for up to Six Compensated Board Meetings Per Month (R-25-09) 
Staff Contact: Hilary Stevenson, General Counsel 
General Manager’s Recommendation: Adopt a Resolution making annual findings that more than five Board meetings per month are necessary for the effective operation of the Midpeninsula Regional Open Space District. 

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.  

1. Committee Reports 
2. Staff Reports 
3. Director Reports 

ADJOURNMENT 

*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.  

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. 

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022.