View from Russian Ridge Preserve to Mindego Hill by Karl Gohl
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Agenda
20190710_BOD_agenda_19-18.pdf
Agenda Packet
20190710_BaillieRetirementProc.pdf
20190626_BOD_minutes_DRAFT.pdf
20190710_Claims.pdf
20190710_Radio Assessment and Master PlanContract_R-19-92.pdf
20190710_LysonsDemo_R-19-93.pdf
20190710_RavenswoodBayTrailHTHCt_R19-94.pdf
20190710_Annual Claims_R-19-96.pdf
20190710_Tax Levy_R-19-95.pdf
20190710_2018 IPM Annual Report_R-19-90.pdf
20190710_CapitalEquipmentPurchase_2019-20_R-19-91.pdf
Meeting Agenda

A G E N D A

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY
• Proclamation Honoring Gordon Baillie on his Retirement

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve June 26, 2019 Minutes

2. Claims Report

3. Award of Contract with Forrest Telecom Engineering, Inc., to provide Radio Communications System Assessment and Master Plan Services for the Radio System Assessment and Upgrade Project (R-19-92)

Staff Contact: Deborah Bazar, Management Analyst II
General Manager’s Recommendation:
1. Authorize the General Manager to enter into contract with Forrest Telecom Engineering, Inc., to provide services in support of the Radio System Assessment and Upgrade project for a not-to-exceed base amount of $106,500.
2. Authorize a 4% contingency of $4,500 to be awarded if necessary to cover unforeseen conditions, for a total contract amount not-to-exceed $111,000.

4. Award of Demolition and Site Cleanup Contract for Removal of Dilapidated and Defunct Structures at the former Lysons Property and Stevens Canyon Ranch (R-19-93)

Staff Contact: Tanisha Werner, Capital Project Manager III, Engineering and Construction
General Manager’s Recommendation:
1. Determine that each of the recommended actions are categorically exempt from the California Environmental Quality Act, as set out in the staff report.
2. Authorize the General Manager to enter into a contract with Coastwide Environmental Technologies, Inc., of Watsonville, California for a not-to-exceed base amount of $327,320.
3. Authorize a 15% contingency of $49,098 to be reserved for unanticipated issues, thus allowing the total contract amount not-to-exceed $376,418.

5. Contract Amendment for Environmental Services to Support the Ravenswood Bay Trail Project (R-19-94)

Staff Contact: Karine Tokatlian, Resource Management Specialist II, Natural Resources Department and Gretchen Lausten, Planner III, Planning Department
General Manager’s Recommendation:
1. Authorize the General Manager to execute a contract amendment with H.T. Harvey and Associates for additional environmental consulting services to support the Ravenswood Bay Trail Project in an amount of $385,827 for a period of five years, for a new base contract amount of $604,027. 
2. Authorize a 15% contingency of $57,874 to cover unforeseen conditions and annual rate increases in the event of Project delay, for a total not-to-exceed contract amount of $661,901.

6. Fiscal Year 2019-20 Annual Claims List (R-19-96)

Staff Contact: Andrew Taylor, Finance Manager
General Manager’s Recommendation: Approve the Fiscal Year 2019-20 Annual Claims List, including debt service payments.

7. Establish the Fiscal Year 2019-2020 Tax Levy for the Midpeninsula Regional Open Space District’s General Obligation Bonds - Series 2015A, Series 2015B and Series 2018 (R-19-95)

Staff Contact: Andrew Taylor, Finance Manager
General Manager’s Recommendation: Adopt Resolutions of the Board of Directors of the Midpeninsula Regional Open Space District for each of San Mateo, Santa Clara and Santa Cruz Counties to establish an ad valorem property tax levy of $1.60 per $100,000 (or $0.0016 per $100) in assessed value for the General Obligation Bonds – Series 2015A, Series 2015B and Series 2018 (Measure AA).

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

8. Annual 2018 Calendar Year Report and Proposed Updates to the Integrated Pest Management Program (R-19-90)

Staff Contact: Tom Reyes, IPM Coordinator, Natural Resources
General Manager’s Recommendation:
1. Approve the proposed changes to the Integrated Pest Management Program.
2. Approve the proposed changes to the Slender False Brome Program and associated partnership with the San Mateo County Resource Conservation District.

9. Authorization to Purchase Capital Equipment for Fiscal Year 2019–20 (R-19-91)

Staff Contact: Deborah Bazar, Management Analyst II
General Manager’s Recommendation:
1. Authorize the General Manager to execute a purchase contract with the California Department of General Services and associated contract dealers for one patrol vehicle, four maintenance vehicles, and one administrative office pool vehicle for a total cost not-to-exceed $391,500.
2. Authorize the General Manager to execute a purchase contract with the California Department of General Services and associated contract dealers for one mowing tractor for a total cost not-to-exceed $188,000.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

Unless otherwise noted, all meetings take place at the District Administrative Office - 5050 El Camino Real, Los Altos, CA 94022

Meeting minutes are generally available two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops). See Midpen meeting minutes.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at clerk@openspace.org or 650-691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.