5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1))

• Title of Employee: Controller, General Counsel, General Manager

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ROLL CALL

ANNOUNCE OUT OF CLOSED SESSION

ORAL COMMUNICATIONS

This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

ADOPTION OF AGENDA SPECIAL ORDERS OF THE DAY

Introduction of Staff 

• Samantha Rozal, Management Fellow

CONSENT CALENDAR

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve the August 28, 2024 meeting minutes

2. Claims Report

3. Adoption of a Resolution Approving the Midpeninsula Regional Open Space District Annex of the 2023 Santa Clara County Multi-Jurisdictional Local Hazard Mitigation Plan (R-24-112)

• Staff Contact: Brandon Stewart, Land and Facilities Manager, Land and Facilities Department
• General Manager’s Recommendations: Adopt a resolution approving the Midpeninsula Regional Open Space District Annex of the 2023 Santa Clara County Multi-Jurisdictional Hazard Mitigation Plan.

4. Capital Equipment Purchase for Fiscal Year 2024-2025 (R-24-113)

• Staff Contact: Benjamin Talavera, Management Analyst II, Land and Facilities Department
• General Manager’s Recommendations:​​​​​
  1. Authorize the General Manager to execute a purchase contract with the California Department of General Services and associated contract dealers for 8 vehicles (three patrol vehicles, four maintenance, and one administrative resulting in three replacements and five new vehicles) for a not-to-exceed amount of $943,000.
  2. Authorize the General Manager to execute a purchase contract with the California Department of General Services and associated contract dealers for 8 pieces of equipment (three replacement pieces and five new) for a not-to-exceed amount of $700,000.
  3. Authorize the General Manager to make changes to the make, model, and type of vehicle or equipment to meet the purpose expressed in this report within the grand total not-to-exceed expenditure approval for vehicles and equipment of $1,643,000.

5. Award of Contract for Design and Engineering Services for the Foothill Field Office Annex Foundation Repair Project at Rancho San Antonio Open Space Preserve (R-24-114)

• Staff Contact: Ivana Yeung, Capital Project Manager III, Engineering & Construction
• General Manager’s Recommendations:
  1. Award a contract to Wiss, Janney, Elstner Associates, Inc., for design, engineering, and construction administration services for the Foothill Field Office Annex Foundation Repair Project for a not-to-exceed base contract amount of $76,600, and $1,500 for reimbursable expenses. 
  2. Authorize a 15% contingency of $11,490 to cover unforeseen tasks beyond the current scope, bringing the total not-to-exceed contract amount to $89,590.

BOARD BUSINESS

Public comment on agenda items is received at the time each item is considered by the Board of Directors.

6. Measure AA Bond Oversight Committee Interviews

• Staff Contact: Maria Soria, District Clerk/Assistant to the General Manager, General Manager’s Office
• General Manager’s Recommendations: Conduct interviews for Measure AA Bond Oversight Committee applicants to fill four vacancies. No Board action required.

INFORMATIONAL MEMORANDA

• Acceptance of Low Value Interest Report (Redwood Park Gift Parcel) - Haley Property
• Draft Comment Letter - San Francisquito Creek Joint Powers Authority regarding SAFER Bay Project

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports

B. Staff Reports

C. Director Reports

ADJOURN TO CLOSED SESSION

CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)

• Property: San Mateo County
• APN: 078-280-100
• Agency Negotiator: Kelly Hyland, Sr. Real Property Agent
• Negotiating Party: Walter Jodicke
• Under Negotiation: Purchase Terms

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)

• Property: Santa Clara County
• APN(s): 562-04-006 and 562-04-015
• Agency Negotiator: Allen Ishibashi, Real Property Manager
• Negotiating Party: Roland Estrada, Administrator of the Estate of William Estrada II
• Under Negotiation: Purchase Terms ADJOURNMENT

*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022.