January 27, 2021 - 5:00pm

Special Meeting begins at 5 p.m.

Regular Meeting begins at 7 p.m.

Consistent with Governor Gavin Newsom's Executive Order N-29-20, the Governor has allowed local legislative bodies to hold public meetings via teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body or state body to avoid public gatherings, and has suspended all contrary provisions of the Brown Act.

THIS MEETING WILL BE VIA TELECONFERENCE ONLY

1. The meeting can be viewed in real-time at: https://openspace.zoom.us/j/86717887791 or listen to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Webinar ID 81978403665).

2. Members of the public may provide written comments by submitting a public comment form at: https://www.openspace.org/public-comment

Comments on matters not on the agenda must be submitted prior to the time the board president calls for public comments.
Comments on agenda items must be submitted prior to the time public comment on the agenda item is closed.
All comments shall be subject to the same rules as would otherwise govern speaker comments at the board of directors meeting.
Electronic comments on agenda may only be submitted via the public comment form. Comments via text or social media (Facebook, Twitter, etc.) will not be accepted.
Any comments received after the deadline, will be provided to the Board after the meeting.

 

AGENDA

 

5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE  DISTRICT 

ROLL CALL  

1. Options for the Analysis of Class 1 and 2 Electric Bicycle Use on Paved Trails and Class 1 Electric Bicycle Use on Unpaved Trails (R-21-13) 

Staff Contact: Matt Anderson, Chief Ranger and Manager for Visitor Services Department 

General Manager’s Recommendation: Choose and/or amend one of three options on how the Midpeninsula Regional Open Space District shall proceed with analyzing electric bicycle (e-bike) use on paved and unpaved trails:

1. Proceed with the current plan to complete a one-year Paved Pilot Program for paved trails at Ravenswood Open Space Preserve and Rancho San Antonio Open Space Preserve and County Park, and to develop a one-year Unpaved Pilot Program for class 1 e-bikes for future Board of Directors consideration in early 2022.   

2. Reduce the scale of the Paved Pilot Program to release staff capacity for expediting a one-year Unpaved Pilot Program on District lands (expedites by six or more months).  

3. Reduce the scale of the Paved Pilot Program to release staff capacity for partnering with a local agency to conduct intercept surveys and complete observation reports on trails that are a good proxy for District trails where e-bikes are already permitted. Present findings for Board consideration on next steps for e-bike use on District lands (depending on results, may expedite by close to one year). 

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT     

ORAL COMMUNICATIONS

This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

ADOPTION OF AGENDA  

SPECIAL ORDER OF THE DAY 

    • Introduction of Staff

                o Tyler Smith, Planner II

CONSENT CALENDAR

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

 

1. Claims Report  

2. Appointment of Board of Directors Standing Committee Members and Representatives to Various Bodies, Including the Governing Board of the Midpeninsula Regional Open Space District Financing Authority, for Calendar Year 2021 (R-20-14)

Staff Contact: Curt Riffle, Board President 

Board President’s Recommendation: Approve the Board President’s appointments to the Board Standing Committees and other bodies, including the Governing Board of the Midpeninsula Regional Open Space District Financing Authority, and determine the compensable status for attendance at these meetings.

3. Annual Dedication Report of Certain Lands of the Midpeninsula Regional Open Space District (R-21-17) 

Staff Contact: Michael Williams, Real Property Department Manager

General Manager’s Recommendation: Accept the annual report on the status of dedicated interests in lands of the Midpeninsula Regional Open Space District held for public open space purposes.

BOARD BUSINESS

Public  comment  on agenda items  at  the  time  each  item  is  considered by  the  Board of  Directors. Written public  comments  will  be  provided to the  Board prior  to the  meeting and posted on the  District’s  website at  www.openspace.org. The  names  of  all  commenters  will  be  read into the  record.

4 . Proposed  Purchase of  the  Billingsley Ranch  Property, located  at  34000  Loma Prieta Road, Los  Gatos, in  unincorporated  Santa Clara County (Assessor’s  Parcel  Number  562-20-001), as an  addition  to  Sierra  Azul  Open  Space Preserve (R-21-15)

Staff  Contact:  Jasmine  Leong, Real  Property Agent  I, Real  Property Department

General  Manager’s  Recommendation:  

1.  Determine that  the  recommended  actions  are categorically  exempt  under  the  California Environmental Quality  Act (CEQA),  as  set out in  the  staff  report.

2.  Adopt  a  Resolution authorizing  the  purchase  of  the  Billingsley Ranch Property for  $1,650,000 with a  corresponding authorization for  a  Fiscal  Year  2020-21 budget  adjustment  of  the  same amount.  

3.  Authorize  the  General  Manager  to initiate  plans  for  demolition of  the  structures  and to bring  a demolition contract  award to the  Board as  a  future  item.  

4.  Adopt  a  Preliminary Use  and Management  Plan for  the  Property, as  set  out  in the  staff  report.

5.  Withhold dedication of  the  Billingsley Ranch Property as  public  open space  at  this  time.

5. Reject all  bids  for the Cultural  Landscape Rehabilitation  Project  at  Bear Creek  Redwoods Open  Space Preserve  (R-21-19)

Staff  Contact:  Scott  Reeves,  Senior  Capital  Project  Manager, Engineering  and Construction Department

General  Manager’s  Recommendation:

1.  Reject  all  bids  received  for  the Alma Cultural  Landscape Rehabilitation  Project  at  Bear  Creek Redwood Open Space  Preserve.

2.  Authorize the General  Manager  to publicly re-solicit bids.

6. Project  Brief  for the  Administrative Office Interpretive Elements  Project  ( R2118)

Staff  Contact:  Leigh  Ann  Gessner,  Public Affairs  Specialist  II

General  Manager’s  Recommendation:  Approve  the  proposed project  brief  with any additional Board-directed  revisions  to guide  the  planning and  design of  public-facing  interpretive  elements  for the  future  Administrative  Office  located  at  5050 El  Camino Real  in Los  Altos.

 

INFORMATIONAL MEMORANDA

•  Summary of  Visitor  Counter  Data  and the  COVID  Pandemic

•  Review of  Use  of  Contingency Funds  –  FY20

INFORMATIONAL REPORTS - Reports  on compens able  meetings  attended. Brief  reports  or announcements  concerning activities  of  District  Directors  and staff;  opportunity to refer  public  or  Board questions  to staff  for  information;  request  staff  to report  to the  Board on a  matter  at  a  future  meeting;  or direct  staff  to place  a  matter  on a  future  agenda.  Items  in this  category are  for  discussion and direction to staff  only. No final  policy action will  be  taken by  the  Board.

Committee  Reports

Staff Reports  

Director  Reports

ADJOURNMENT

* Times are estimated and items  may  appear earlier  or later  than listed. Agenda is  subject  to change of order.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in

this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to
the meeting will enable the District to make reasonable arrangements to ensure accessibility to
this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and
are distributed to Board members less than 72 hours prior to the meeting, will be available for
public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022.

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).