May 13, 2020 - 5:00pm

Consistent with Governor Gavin Newsom's Executive Order N-29-20 and the March 16, 2020 Order of the Health Officer of Santa Clara County directing all individuals living in the County to shelter at their place of residence, the Governor has allowed local legislative bodies to hold public meetings via teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and to address the local legislative body or state body to avoid public gatherings, and has suspended all contrary provisions of the Brown Act.

THIS MEETING WILL BE VIA TELECONFERENCE ONLY

1. The meeting can be viewed in real-time at: https://openspace.zoom.us/j/82718062724 or listen to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Webinar ID 827 1806 2724).

2. Members of the public may provide written comments by submitting a public comment form at: openspace.org/public-comment 

  • Comments on matters not on the agenda must be submitted prior to the time the board president calls for public comments.
  • Comments on agenda items must be submitted prior to the time public comment on the agenda item is closed.  
  • All comments shall be subject to the same rules as would otherwise govern speaker comments at the board of directors meeting.  
  • Electronic comments on agenda may only be submitted via the public comment form. Comments via text or social media (Facebook, Twitter, etc.) will not be accepted.  

Any comments received after the deadline, will be provided to the Board after the meeting. 

A G E N D A 

5:00  SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ROLL CALL 

1. California Environmental Quality Act Scoping Session for the Proposed Wildland Fire Resiliency Program (R-20-42)

Staff Contact: Coty Sifuentes-Winter, Senior Resource Management Specialist, Natural Resources

General Manager’s Recommendations:

  1.     Receive an overview on the proposed Wildland Fire Resiliency Program.
  2.     Receive public comment on the proposed Wildland Fire Resiliency Program and the scope of environmental issues that should be addressed in a draft Environmental Impact Report.
  3.     Provide staff with any additional direction regarding the proposed Wildland Fire Resiliency Program and preparation of the Environmental Impact Report.
  4.     Accept the project description of the proposed Wildland Fire Resiliency Program for purposes of environmental review under the California Environmental Quality Act.

 

ADJOURNMENT 

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 

 

ROLL CALL 

 

REPORT OUT OF CLOSED SESSION

 

 

ORAL COMMUNICATIONS

This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

 

ADOPTION OF AGENDA

 

CONSENT CALENDAR

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

 

1. Approve April 22, 2020 Minutes

 

2. Claims Report 

 

3. Quarter 3 Proposed Budget Amendments to the Fiscal Year ending June 30, 2020 (R-20-43)

Staff Contact: Carmen Narayanan, Budget & Analysis Manager

General Manager’s Recommendation: Adopt a resolution approving the proposed Quarter 3 budget amendments (expenses) for the fiscal year ending June 30, 2020. 

 

4. Recognition of Significant Partners at Ravenswood Open Space Preserve (R-20-44)

Staff Contact: Melissa Borgesi, Planner I, Planning Department

General Manager’s Recommendations:  Approve the following recommended list of partners to be recognized for their significant contributions towards the construction of the Bay Trail at Ravenswood Open Space Preserve, as unanimously supported by the Legislative, Funding, and Public Affairs Committee: 

•California Natural Resource Agency, Urban Greening Grant Program

•California State Coastal Conservancy

•Caltrans

•County of San Mateo – Measure K

•County of Santa Clara 

•San Francisco Public Utilities Commission

•Association of Bay Area Governments

•San Francisco Bay Trail

•City of East Palo Alto

•City of Menlo Park

•Facebook

 

5. Award of Contract to R&M Paving Contractors, Inc., for the Mount Umunhum Road Improvement Project at Sierra Azul Open Space Preserve (R-20-45)

Staff Contact: Zachary Alexander, Capital Project Manager III, Engineering and Construction Department

General Manager’s Recommendations:

  1.     Authorize the General Manager to enter into a contract with R&M Paving Contractors, Inc., of San Jose, California, for a base amount of $183,000.
  2.     Authorize a 15% contingency of $27,450 to be reserved for unanticipated issues, bringing the total contract to a not-to-exceed amount of $210,450.

 

 

6. Award of Contract to LB Foster Company for Prefabricated Vault Restrooms to be Installed at Russian Ridge, Monte Bello, and Windy Hill Open Space Preserves (R-20-46)

Staff Contact: Sean Smith, Capital Project Manager II, Engineering and Construction Department

General Manager’s Recommendations:

  1.     Authorize the General Manager to enter into a contract with LB Foster Company, under the SourceWell Government Purchasing Cooperative Contract, for the purchase of three prefabricated vault restrooms for an amount not-to-exceed $139,146.
  2.     Authorize a 10% contingency of $13,915 to be reserved for unanticipated issues, bringing the total contract to a not-to-exceed amount of $153,061.

 

BOARD BUSINESS

Public comment on agenda items at the time each item is considered by the Board of Directors. Written public comments will be provided to the Board prior to the meeting and posted on the District’s website at www.openspace.org. All written comments submitted in accordance with the guidance posted on the District’s website will be read into the record. 

 

7. Oral Update on Midpeninsula Regional Open Space District COVID-19 Response

Staff Contact: Ana Ruiz, General Manager

General Manager’s Recommendations: No Board action required. 

 

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

 

   A. Committee Reports

   B. Staff Reports

   C. Director Reports

 

ADJOURNMENT

 

SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION 

 

ROLL CALL

 

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Government Code Section 54957(b)(1)    
Title of Employee:   General Counsel

 

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).