June 12, 2019 - 7:00pm

A G E N D A

5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of Case: Burkhart v. Midpeninsula Regional Open Space District; Santa Clara County Superior Court Case Number 18CV 334473.

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code Section 54956.9(d)(1))
Name of Case: Scranton v. Prokofyeva and  Midpeninsula Regional Open Space District
Superior Court Case Number 19CV345161

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve May 22, 2019 Minutes

2. Claims Report

3. Award of Contracts with Two Firms for Printing and Mailing Services (R-19-78)

Staff Contact: Peggy Gibbons, Public Affairs Specialist II
General Manager’s Recommendation: Authorize the General Manager to enter into two-year contracts for printing and mailing services with Advantage LLC and GSlithio (GSL) for amounts not-to-exceed $150,000 per year for each contract, for a total of $600,000 over the two years for both contracts.

4. Written Response to the Umunhum Conservancy

Staff Contact: Brian Malone, Assistant General Manager
General Manager’s Recommendation: Approve the written response to the Umunhum Conservancy.

5. Contract Amendment for Environmental Review Services on the Toto Ranch Rangeland Management Plan (R-19-77)

Staff Contact: Aaron Peth, Planner II, Planning
General Manager’s Recommendation:
1. Authorize the General Manager to amend a contract with Harris and Associates, Inc., of Salinas, California to provide environmental review services on the Toto Ranch Rangeland Management Plan in the amount of $18,085, for a not-to-exceed contract amount of $68,023.
2. Authorize a 15% contingency of $2,713 to cover unforeseen conditions, for a total contract amount not-to-exceed $70,736.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

6. Proposed purchase of the Folger Trust (Woodruff Redwoods) Property as an addition to La Honda Creek Open Space Preserve, in unincorporated San Mateo County (Assessor Parcel Number 078-190-030) (R-19-79)

Staff Contact: Michael Williams, Real Property Manager
General Manager’s Recommendation:
1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the staff report.
2. Adopt a Resolution authorizing the purchase of the Folger Trust (Woodruff Redwoods) property for $2,150,000 with a corresponding authorization for a Fiscal Year 2018-19 budget increase of the same amount.
3. Adopt a Preliminary Use and Management Plan for the Folger Trust (Woodruff Redwoods) property, as set out in the staff report.
4. Withhold dedication of the Folger Trust (Woodruff Redwoods) property as public open space at this time.

7. Proposed Fiscal Year 2019-20 Budget and Action Plan Review and Public Hearing (R-19-80)

Staff Contact: Carmen Narayanan, Budget & Analysis Manager
General Manager’s Recommendation:
1. Review and hold a public hearing on the Proposed Fiscal Year (FY) 2019-20 Budget and Action Plan, as reviewed and recommended by the Action Plan and Budget Committee in preparation for adoption at the June 26, 2019 regular meeting of the Board of Directors.
2. Direct the General Manager to bring the proposed FY2019-20 Budget and Action Plan back for adoption at the June 26, 2019 regular meeting of the Board of Directors; or
3. Direct the Action Plan and Budget Committee to consider proposed changes to the FY2019-20 Budget and Action Plan prior to the General Manager bringing the item back to the Board of Directors for adoption at the June 26, 2019 regular meeting.

8. Consideration of the Controller’s Report on the Proposed Fiscal Year 2019-20 Budget (R-19-76)

Staff Contact: Michael L. Foster, Controller
General Manager’s Recommendation: Approve the Controller’s Report on the Fiscal Year 2019-20 Budget.
 
INFORMATIONAL MEMORANDUM

• Hawthorns Historic Complex Update, Windy Hill Open Space Preserve
• Update to Board Regarding Amendments to Board Compensation
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).