December 12, 2018 - 5:30pm

REVISED A G E N D A

5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property:   La Honda and Stage Roads, San Gregorio, CA, San Mateo County
APNs 081-040-010 & 081-250-010, 081-022-010 & 081-022-020
Agency Negotiator: Allen  Ishibashi, Senior Real Property Agent
Negotiating Party: Ben Wright, Farmland Program Manager, Peninsula Open Space Trust
Under Negotiation: Terms and conditions
ADJOURNMENT

6:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ROLL CALL

1. Proclamation Honoring Nonette Hanko on her Retirement

2.  Consideration of Commemorative Trail for Nonette Hanko at Los Trancos Open Space Preserve (R-18-152)

Staff Contact: Melissa Borgesi, Planner I
General Manager’s Recommendation:
Confer special recognition on Nonette Hanko by renaming the San Andreas Fault Trail at Los Trancos Open Space Preserve to the Nonette Hanko San Andreas Fault Trail.

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

 

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY
• Introduction of staff
O Leialani Hufana, Planner II
O Johnny Baldwin, Sharepoint Architect
O Susanna Chan, Assistant General Manager
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Claims Report

2. Certification of November 6, 2018 Election Results for Wards 1, 2, 5, and 6 (R-18-149)

Staff Contact: Jennifer Woodworth, District Clerk/Assistant to the General Manager
General Manager’s Recommendations:
1. Adopt a Resolution Declaring Canvass of Returns and Results of the Biennial General District Election held on November 6, 2018.
2. Adopt a Resolution Appointing Director – Ward 2 of the Board of Directors of the  Midpeninsula Regional Open Space District
3. Adopt a Resolution Appointing Director – Ward 6 of the Board of Directors of the  Midpeninsula Regional Open Space District

3. Annual Dedication Report of Certain Lands of the Midpeninsula Regional Open Space District (R-18-150)

Staff Contact: Mike Williams, Real Property Manager
General Manager’s Recommendation:
Accept the annual report on the status of dedicated interests in lands of the Midpeninsula Regional Open Space District held for public open space purposes.

4. Award of Contract for Partial Demolition, Repair, and Improvements at 20000 Skyline Boulevard, Redwood City, in the Russian Ridge Open Space Preserve (R-18-145)

Staff Contact: Jean Chung, Property Management Specialist I
General Manager’s Recommendations:
1. Award a contract to Belz Construction Inc., for partial demolition, repair and improvements of three structures at 20000 Skyline Boulevard, Redwood City, in the Russian Ridge Open Space Preserve for a base contract amount of $226,000.
2. Authorize a 15% contract contingency of $33,900, to be reserved for unanticipated issues, thus allowing the total contract amount not-to-exceed $259,900.

5. Office Lease Extensions between Wellington Park Investors and Midpeninsula Regional Open Space District at 4984 El Camino Real, Los Altos, Suites 100 and 115 for Administrative Office Space (R-18-151)

Staff Contact: Allen Ishibashi, Sr. Real Property Agent
General Manager’s Recommendations:
1. Determine that the recommended actions are categorically exempt from the California Environmental Quality Act (CEQA), as set out in the report.
2. Adopt a Resolution authorizing the General Manager to enter into office lease extensions with Wellington Park Investors.

6. Amendment to Board Policy 3.08 – Investment Guidelines (R-18-155)

Staff Contact: Michael Foster, Controller
Controller’s Recommendation: Approve the following amendments to Board Policy 3.08 Investment Guidelines:
• Amend Guideline #3:  Add Local Agency Investment Fund and Reduce Percentage to 20%
• Amend Guideline #4:  Add Local Agency Investment Fund
BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

7. Approval of Salary Adjustments and Revised Employment Agreement for Board Appointee: District Controller (R-18-156)

Staff Contact: Candice Basnight, Human Resources Manager
Board Appointee Evaluation Committee’s Recommendation: Following the Board’s evaluation of the performance of the Board Appointees for Fiscal Year 2017-18, the Board Appointee Evaluation Committee recommends the following compensation adjustments for the District Controller for Fiscal Year 2018-19: Increase the District Controller’s base salary by 3% to $45,512, plus a one-time merit pay bonus of $2,275.

The Board Appointee Evaluation Committee recommends the adoption of a resolution approving the salary adjustments and authorizing the Board President to execute a revised Board Appointee Employment Agreement.

8. Partnership Support for Tunitas Creek Beach and Cowell-Purisima Trail (R-18-154)

Staff Contact: Stefan Jaskulak, Chief Financial Officer
General Manager’s Recommendation:
1. Approve a request for a one-time contribution of $500,000 to support the natural resource restoration, public access improvements, and management of Tunitas Creek Beach, and long-term management of the nearby Cowell-Purisima Trail, which is a segment of the California Coastal Trail.
2. Adopt a resolution increasing the Fiscal Year 2018-19 budget and appropriation for the General Fund by $500,000

9. Addition of Section VI, Partner Recognition Signboard, to Board Policy 5.01 – Site Naming, Gift, and Special Recognition  (R-18-153)

Staff Contact: Melissa Borgesi, Planner I
General Manager’s Recommendation: Adopt Section VI, Partner Recognition Signboard, as an addition to Board Policy 5.01 – Site Naming, Gift, and Special Recognition to establish a centralized, consistent, and cohesive approach for recognizing significant partner contributions at preserves
 
INFORMATIONAL MEMORANDUM

• Measure AA Fund Reallocation Status Update
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).