5:30 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property: Santa Clara County APN(s): 544-03-001, 544-06-001 and 544-06-002
Agency Negotiator: Allen Ishibashi, Real Property Manager
Negotiating Party: Scott Hoffman, San Jose Water Company
Under Negotiation: Easement and Purchase Terms

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ROLL CALL

ANNOUNCE OUT OF CLOSED SESSION

ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

ADOPTION OF AGENDA

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve the March 6, 2024 and March 13, 2024 meeting minutes

2. Claims Report

3. Report from the Bond Oversight Committee to the Board of Directors for the review period from July 1, 2022 to June 30, 2023
District Contact: Brian Cilker, Measure AA Bond Oversight Committee Chair and Rafaela Oceguera, Budget and Finance Manager, Budget and Finance Department
Bond Oversight Committee’s Recommendation: The Bond Oversight Committee recommends that the Board of Directors accept this report.

4. Award of Contract for Detail Design and Engineering Services for the Highway 35 Multi-use Trail Crossing and Parking Area Project at Purisima Creek Redwoods Open Space Preserve (R-24-36)
Staff Contact: Alex Harker, Capital Project Manager II, Construction & Engineering Department
General Manager’s Recommendations:
     1. Award a contract to CSW/ST2 of Redwood City, California, to complete the design, engineering, permitting, and construction administration for the Highway 35 Multi-use Trail Crossing and Parking Area Project for a not-to-exceed base contract amount of $331,204.
     2. Authorize a 15% contingency of $49,681 to cover unforeseen tasks beyond the current scope.
     3. Authorize a separate contract allowance of $30,000 for additional traffic design, engineering, and permitting services that may be required after reaching 35% design plans to avoid potential implementation delays, bringing the total not-to-exceed contract amount to $410,885.

5. Award of Contract with MIG, Inc., to provide biological/cultural and permitting services and mitigation planning for the Purisima-to-the-Sea Trail Project (R-24-37)
Staff Contact: Bryan Apple, Capital Projects Field Manager, Land & Facilities Department
General Manager’s Recommendations:
     1. Authorize the General Manager to enter into a contract with MIG, Inc., to provide consulting services in support of the Purisima-to-the-Sea Trail project for a base amount not to exceed $78,947.
     2. Authorize a 15% contingency of $11,842 to cover unforeseen conditions, for a total contract amount not-to-exceed $90,789.

6. Award of Contract to Complete Repairs to a Ranger Residence in Sierra Azul Open Space Preserve (R-24-38)
Staff Contact: Leigh Guggemos, Capital Project Manager III, Engineering and Construction Department
General Manager’s Recommendations:
     1. Authorize an award of contract to SAE Consulting Engineering of San Jose, CA for a not-to-exceed base contract amount of $575,000.
     2. Authorize a contingency of 15% in the amount of $86,250 to be reserved for unanticipated issues, bringing the total not-to-exceed contract to $661,250.

7. Award of Contract for Botanical Survey Services at Purisima Creek Redwoods Open Space Preserve (R-24-39)
Staff Contact: Matthew Shapero, Resource Management Specialist III, Land & Facilities Department
General Manager’s Recommendations:
     1. Authorize the General Manager to execute a contract with AECOM Technical Services, Inc., of Oakland, California to provide botanical survey services to inform future actions in support of the Conservation Grazing Program for a base amount not to exceed $90,144.
     2. Authorize a 15% contingency of $13,522 to cover unforeseen issues, for a total contract amount not-to-exceed $103,666.

8. Award of Contract for Marbled Murrelet Habitat Assessment and Breeding Surveys for the Long Ridge Forest Health Project (R-24-40)
Staff Contact: Karine Tokatlian, Resource Management Specialist II, Natural Resources Department
General Manager’s Recommendations:
     1. Authorize the General Manager to execute a contract with Nomad Ecology, LLC to complete a marbled murrelet habitat assessment and breeding surveys in Long Ridge Open Space Preserve, for a base contract amount not-to-exceed $83,101.
     2. Authorize a separate contract allowance of $39,918 to complete breeding surveys, if needed, bringing the not-to-exceed contract amount to $123,019.

BOARD BUSINESS/PUBLIC HEARING
Public comment on agenda items is received at the time each item is considered by the Board of Directors.

9. First Reading of the Board Compensation Ordinance (R-24-41)
Staff Contact: Hilary Stevenson, General Counsel, General Counsel’s Office
General Manager’s Recommendation:
     1. Waive reading and introduce an ordinance increasing Board compensation from $115.50 to $121.28 per meeting day, pursuant to Public Resources Code section 5536.
     2. Hold a public hearing on the proposed ordinance.
     3. Direct the General Manager and General Counsel to prepare the ordinance for second reading/adoption at the April 10, 2024 Board meeting.

10. Informational Presentation on the Geographic Information System (GIS) Strategic Plan Project (R-24-42)
Staff Contacts: Jamie Hawk, GIS Program Administrator, Information Systems & Technology Department
General Manager’s Recommendation: Receive an informational presentation on the GIS Strategic Plan Project and provide feedback to help prioritize GIS technology services and offerings. No Board action required.

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
     A. Committee Reports
     B. Staff Reports
     C. Director Reports

ADJOURNMENT

*Times are estimated and items may appear earlier or later than listed. The Agenda is subject to a change of order.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022.