View from Russian Ridge Preserve to Mindego Hill by Karl Gohl
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5:30 PM - Special Meeting

A G E N D A

Midpeninsula Regional Open Space District Committee meetings are held in person at the District’s Administrative Office, and by teleconference pursuant to Government Code Section 54953.
Members of the public can attend and participate in the meeting using the following methods:

1. In-person at the Midpen Administrative Office – 5050 El Camino Real, Los Altos, CA 94022.

2. Viewing the meeting in real-time at https://openspace.zoom.us/j/81879579410 or listening to the meeting by dialing (669) 900-6833 or (346) 248-7799 (Meeting ID 818 7957 9410).
Members of the public may submit written comments to be provided to the Committee, or register to make oral comments, as follows:
     • Written comments may be submitted via the public comment form at: https://www.openspace.org/public-comment.
     • Requests to provide oral comment must be submitted prior to the time public comment on the agenda item is closed. Requests to provide oral comments may be made by:
          o Submitting a request through the public comment form at: https://www.openspace.org/public-comment for those attending via Zoom.
          o Submitting a request via the paper-based public comment form at the meeting for those attending in-person.
     • Any comments received after the deadline will be provided to the Committee after the meeting.

Agenda
0 - 20240116_BOC_Agenda.pdf
Agenda Packet
2 - 20230606_BOC_Draft Minutes.pdf
4 - 20240116_Measure AA Annual Accountability Report for Fiscal Year Ending June 30, 2023.pdf
5 - 20240116_AffirmAgreed-UponProceduresSelectSampleTransactions.pdf
Meeting Agenda

The Measure AA Bond Oversight Committee has the following three responsibilities for each of the years the Measure AA general obligation tax is collected or revenues expended:

     1. Review Plan expenditures on an annual basis to verify conformity with the Expenditure Plan.
     2. Review the District’s Annual Audit and Annual Accountability report and present the Committee’s findings to the Board at a public meeting.
     3. Review any proposed amendments to the Expenditure Plan.

5:30 REGULAR MEETING OF THE MEASURE AA BOND OVERSIGHT COMMITTEE

ROLL CALL

ORAL COMMUNICATIONS
Public comment on items not on the agenda. Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Bond Oversight Committee on items not on the agenda. Individuals are limited to one comment during this section.

1. Selection of 2024 Bond Oversight Committee Chair and Vice-Chair

2. Approve June 6, 2023 Measure AA Bond Oversight Committee Minutes

3. Demonstration of the MAA webpage
    Chief Financial Officer’s Recommendation: Receive demonstration of new Measure AA webpage. No Committee action required.

4. Review the Measure AA Annual Accountability Report for Fiscal Year Ending June 30, 2023
    Chief Financial Officer’s Recommendation: Review the Measure AA Annual Accountability Report for Fiscal Year Ending June 30, 2023 and receive Committee feedback.

5. Affirm the Agreed-Upon Procedures for the Review of Measure AA Expenditures and Select Sample Transactions
Staff Contact: Stefan Jaskulak, Chief Financial Officer/Director of Administrative Services
     Chief Financial Officer’s Recommendation:
          1. Affirm the procedures and sampling size as previously approved and implemented by the Bond Oversight Committee for the review of the Annual Accountability Report of June 30, 2023, known as the Agreed-Upon Procedures.
          2. Review the Measure AA expenditure reports and select sample expenditures from these reports based on the Agreed-Upon Procedures.
          3. Affirm staff’s proposal to invite the Auditor to the February 13, 2024 meeting when the Bond Oversight Committee reviews and discusses the invoices.

6. Review of Timeline and Future Meetings
     February 13, 2024         Review of Invoices
     March 5, 2024            Finalize Report to the Board
     March 27, 2024          Presentation of Findings presented to the Board

ADJOURNMENT

Recording

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

Unless otherwise noted, all meetings take place at the District Administrative Office - 5050 El Camino Real, Los Altos, CA 94022

Meeting minutes are generally available two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops). See Midpen meeting minutes.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at clerk@openspace.org or 650-691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.