5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT  

ROLL CALL  

1. Purisima-to-the-Sea Trail and Parking Area Feasibility Study, Preferred Trail Alignment and Parking Area Conceptual Design (R-23-52) 

Staff Contact: Gretchen Laustsen, Senior Planner, Planning Department General Manager’s Recommendations:

1. Review and affirm, with any final modifications as directed by the Board of Directors, the findings and recommendations of the Purisima-to-the-Sea Trail and Parking Area Feasibility Study. 

2. Accept the recommended Trail Alignment 1, Connectors Trails A, B, C and D, Trail Crossings 1, 2 and 3 and the Conceptual Parking Area Design Alterative C as the project scope and description to initiate environmental review under the California Environmental Quality Act.  

3. Direct staff to collaborate with partners in identifying the lead agency for the implementation of Connector Trail D and Trail Crossing 1.   

ADJOURNMENT 

ORAL COMMUNICATIONS 

This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section. 

SPECIAL ORDERS OF THE DAY  

Introduction of Staff  

• Stephanie Gross, Administrative Assistant

Proclamation

• In recognition of Finance Manager Andrew Taylor  

ADOPTION OF AGENDA  

BOARD BUSINESS 

Public comment on agenda items at the time each item is considered by the Board of Directors. 

CONSENT CALENDAR 

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar. 

1. Approve the March 8, 2023 Board meeting minutes  

2. Claims Report    

3. Award of Contract to Bay Area Tree Specialists for Wildland Fire Fuel Treatments and Tree Maintenance Services (R-23-53) 

Staff Contact: Christian Bonner, Field Resource Specialist, Land and Facilities Department General Manager’s Recommendation:  

1. Authorize the General Manager to execute an initial one-year term contract (Year 1) with Bay Area Tree Specialists of San Jose, California in the amount of $351,400 for Districtwide wildland fire fuel treatments and tree maintenance services.

2. Authorize the General Manager to extend the contract with Bay Area Tree Specialists for up to four additional one-year terms, each at a $500,000 annual cost, based on contractor performance, for a not-to-exceed base contract amount of $2,351,400 over the five-year term.

3. Authorize a 15% contingency in the amount of $352,710 over the five-year term to address unforeseen issues, for a total not-to-exceed contract amount of $2,704,110 over the five year term. 

4. Alma Bridge Road Newt Passage Feasibility Analysis, Project Goals, and Grant Application with the Wildlife Conservation Board (R-23-54) 

Staff Contact: Julie Andersen, Senior Resource Management Specialist, Natural Resources Department General Manager’s Recommendations:  

1. Receive and accept the Alma Bridge Road Newt Passage Feasibility Analysis.  

2. Adopt the Project Goals, as reviewed and confirmed by the Project Stakeholders. 

5. Contract Amendment for the La Honda Creek Parking and Trailhead Access Feasibility Study at La Honda Creek Open Space Preserve (R-23-55) 

Staff Contact: Melissa Borgesi, Planner II, Planning Department General Manager’s Recommendations:

4. Authorize the General Manager to amend a contract with RHAA Landscape Architects of Mill Valley, California in the amount of $37,470 to conduct additional technical studies and support additional public engagement.

5. Authorize a 10% contingency in the amount of $19,700 to cover unforeseen tasks for a total not-to-exceed contract amount of $431,884. 

6. Highway 17 Wildlife and Trail Crossings Cooperative Agreement with the Santa Clara Valley Transportation Authority (R-23-56) 

Staff Contact: Jared Hart, AICP, Senior Planner, Planning Department General Manager’s Recommendations:  

1. Authorize the General Manager to enter into a Cooperative Agreement with the Santa Clara Valley Transportation Authority for the Plans, Specifications and Estimates phase of the Highway 17 Wildlife and Trail Crossings project.  

2. Authorize the General Manager to amend the Cooperative Agreement in the future to specifically allow: (i) the disbursement of future grant funds to cover project costs, if obtained after the execution of the original agreement, and (ii) a six-month extension of the agreement term, if necessary. 

7. Amendment to Board Policy 5.01 – Site Naming, Gift, and Special Recognition – related to Monetary Gift Acknowledgements (R-23-57) 

Staff Contact: Natalie Jolly, Public Affairs Specialist II

General Manager’s Recommendation: Approve amendments to Board Policy 5.01 – Site Naming, Gift, and Special Recognition – to acknowledge all gifts annually in a standard publication regardless of and without specifying the gift amount, as reviewed and supported by the Legislative, Funding, and Public Affairs Committee. 

8. Annual Display of the Pride Progress Flag in June (R-23-58) 

Staff Contact: Matt Anderson, Chief Ranger, Visitor Services Department

General Manager’s Recommendation: Approve the annual display of the Pride Progress  flag on flag poles at Midpeninsula Regional Open Space District facilities during the month of June, including the attached Proclamation. 

BOARD BUSINESS 

Public comment on agenda items at the time each item is considered by the Board of Directors. 

9. Public Hearing on the Proposed Fiscal Year 2023-24 Budget and Three-Year Capital Improvement and Action Plan (R-23-59) 

Staff Contact: Stefan Jaskulak, Chief Financial Officer and Director of Administrative Services General Manager’s Recommendations: 1. Hold a public hearing to review the Proposed Fiscal Year 2023-24 (FY24) Budget and three-year (Fiscal Year 2023-24 to 2025-26) Capital Improvement and Action Plan, as recommended by the Action Plan and Budget Committee.

2. Direct either:

a. The General Manager to bring the proposed FY24 Budget and Action Plan back for adoption at the June 14, 2023 regular meeting of the Board of Directors, or

b. The Action Plan and Budget Committee to consider proposed changes to the FY24 Budget and Action Plan prior to the General Manager bringing the item back to the Board of Directors for adoption at a June 2023 regular meeting. 

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board. 

A. Committee Reports

B. Staff Reports

C. Director Reports 

ADJOURNMENT 

*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.  

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.  

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 5050 El Camino Real, Los Altos, California 94022.