AGENDA

5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS O THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ROLL CALL

1. 50th Anniversary Celebration Plan and Matter Unlimited Contract Amendment (R-21-131)

Staff Contact: Sasha Hnatkovich, Public Affairs Specialist II, Public Affairs
General Manager’s Recommendation:
 1.  Approve the year-long plan of public events and activities to celebrate the Midpeninsula Regional Open Space District’s 50th Anniversary at a total cost of $550,000.

2. Authorize the General Manager to execute a contract amendment with Matter Unlimited in an amount not-to-exceed $380,000 to lead the implementation of numerous key components of the 50th Anniversary Celebration Plan, bringing the contract to a not-to-exceed total amount of $455,100. This amount is included in and comprises the majority of the total project amount of $550,000.

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
 

ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY

• Introduction of staff

•  Administrative Assistant Caitlin Amarillas

CONSENT CALENDAR

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approve the October 13, 2021 Board meeting minutes

2. Claims Report

3. Bay Area Ridge Trail Designation at El Sereno Open Space Preserve (R-21-132)

Staff Contact: Arianna Nuri, Planner I, Planning
General Manager’s Recommendation:
1. Designate 2.2 miles of the Aquinas Trail and the 1.3-miles of the Serenity Trail in El Sereno Open Space Preserve as a new segment of the Bay Area Ridge Trail.
2. Designate the 0.2-mile section of the Montevina Ridge Trail from the Aquinas Trail intersection to the roadside parking area on Montevina Road as an “access route” to the Bay Area Ridge Trail.

4. Designation of the Stevens Creek Nature Trail, Skid Road Trail, and White Oak Trail in Monte Bello Open Space Preserve as part of the regional Stevens Creek Trail (R-21-145)

Staff Contact: Melissa Borgesi, Planner II, Planning Department
General Manager’s Recommendation: Designate the Stevens Creek Nature Trail, White Oak Trail, and Skid Road Trail in Monte Bello Open Space Preserve as part of the regional Stevens Creek Trail.

5. Contract Amendment for Legislative Consulting and Lobbying Services (R-21-141)

Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendation: Authorize the General Manager to amend a contract with Energy and Environmental Consulting (EEC) for an amount not-to-exceed $79,070 annually for three additional years to provide legislative consulting and lobbying services. The amount includes a 2% contingency ($1,550) per year to cover travel expenses to Board meetings and project locations should it be necessary. This results in a not-to-exceed total contract amount of $316,280 over a span of four years.

6. Award of Contract for Cultural Resources Support to Implement the Bear Creek Redwoods Vegetation Treatment Project (R-21-144)

Staff Contact: Aaron Hébert, Sr. Resources Management Specialist
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with Rincon Consultants, Inc., of Santa Cruz, CA to complete the Bear Creek Redwoods Cultural Resources Surveys to support implementation of the Vegetation Treatment Project for a base amount of $63,845.
2. Authorize a 15% contingency of $9,577 to cover unforeseen tasks beyond the current scope for a total not-to-exceed contract amount of $73,422.

7. Award of Contract for Grant-Funded Forest Health and Ecosystem Resiliency Work (R-21-142)

Staff Contact: Coty Sifuentes, Senior Resource Management Specialist, Natural Resources
General Manager’s Recommendation:
1. Award a contract with Ecological Concerns, Inc., of Santa Cruz, California to provide vegetation management services for a total base contract amount of $150,000 allocated as follows:
      A. For a base contract amount of $60,000 for Fiscal Year 2021-22 in Santa Clara County (CAL FIRE associated grant).
      B. For a base contract amount of $90,000 for Fiscal Year 2021-22 in San Mateo County (State Coastal Conservancy associated grant).
2. Authorize the General Manager to extend the contract for three additional consecutive years, if additional grant funds are secured to expand the forest health and ecosystem resiliency work, for a total not-to-exceed contract amount of $600,000 over the four-year term.

8. Award of Contract and Contract Amendment for Historic Debris Data Recovery and Health and Safety Oversight at Bear Creek Redwoods Open Space (R-21-143)

Staff Contact: Aaron Hébert, Sr. Resource Management Specialist, Natural Resources Department
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with Albion Environmental, Inc., of Santa Cruz, CA to complete Historic Debris Data Recovery for a base amount of $108,902.
2. Authorize a 15% contingency of $16,335 to cover unforeseen tasks beyond the current scope for a total not-to-exceed contract amount of $125,237.
3. Authorize an allowance of $15,000 to cover health and safety measures and changes to the data recovery workplan beyond those scoped, if required based on the results of personal air monitoring data, for a total not-to-exceed contract amount of $140,237.
4. Authorize the General Manager to amend a contract with Geocon Consultants, Inc., of Rancho Cordova, California in the amount of $49,999 to provide health and safety oversight services and hazardous materials testing, bringing the total contract to a not-to-exceed amount of $104,882.

PUBLIC HEARING
Public comment on agenda items at the time each item is considered by the Board of Directors. Written public comments will be provided to the Board prior to the meeting and posted on the District’s website at www.openspace.org. The names of all commenters will be read into the record.

9. Draft Redistricting Scenario Maps (R-21-146)

Staff Contact: Jamie Hawk, GIS Program Administrator, Information Systems & Technology
General Manager’s Recommendation:
1. Hold a public hearing to obtain public feedback on the draft redistricting scenario maps.
2. Provide Board feedback on the draft redistricting scenario maps and direct the General Manager to post the scenarios, with any adjustments or new scenarios as directed, to the MyDistricting online public comment tool to receive additional public input and feedback for consideration.

INFORMATIONAL MEMORANDA
   • State and Federal Legislative Update
   • Dissolution of the Lehigh Quarry Review Ad Hoc Committee
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

*Times are estimated and items may appear earlier or later than listed. Agenda is subject to change of order.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Written materials relating to an item on this Agenda that are considered to be a public record and are distributed to Board members less than 72 hours prior to the meeting, will be available for public inspection at the District’s Administrative Office located at 330 Distel Circle, Los Altos, California 94022.