Meeting Agenda
ORAL COMMUNICATIONS
This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.
ADOPTION OF AGENDA
CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve the September 8, 2021 Board meeting minutes
2. Claims Report
3. Award of Contract with RHAA Landscape Architects to Provide Technical Analysis, Site Planning, and Design Services for the La Honda Creek Parking Area and Trailhead Feasibility Study (R-21-120)
Staff Contact: Melissa Borgesi, Planner II, Planning Department
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a contract with RHAA Landscape Architects of Mill Valley, CA to complete the La Honda Creek Parking Area and Trailhead Feasibility Study Project for a base amount of $340,649.
2. Authorize a 10% contingency of $34,065 to cover unforeseen tasks beyond the current scope for a total not-to-exceed contract amount of $374,714.
4. Adoption of the Initial Study/Mitigated Negative Declaration for the Open Space Maintenance and Restoration Program (R-21-126)
Staff Contact: Aaron Hébert, Senior Resource Management Specialist, Natural Resources Department
General Manager’s Recommendation: Adopt a Resolution adopting the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Open Space Maintenance and Restoration Program.
5. Regional Water Quality Control Board Permit Fees for the Open Space Maintenance and Restoration Program (R-21-121)
Staff Contact: Aaron Hébert, Senior Resource Management Specialist, Natural Resources Department
General Manager’s Recommendation: Authorize the General Manager to pay a one-time permit application fee to the Regional Water Quality Control Board for the Open Space Maintenance and Restoration Program in amount not-to-exceed $75,000.
6. Pacific Gas and Electric Monta Vista-Jefferson Electric Transmission Line Access Road Improvements and Apple Orchard Mitigation (R-21-122)
Staff Contact: Aaron Hébert, Senior Resource Management Specialist, Natural Resources Department
General Manager’s Recommendation: Authorize the General Manager to enter into an access, monitoring, and mitigation agreement with Pacific Gas and Electric (PG&E) to permit stream restoration mitigation work at the Apple Orchard property in La Honda Creek Open Space Preserve to offset potential impacts related to PG&E road repairs along their Monte Vista-Jefferson Electric Transmission Line within Russian Ridge Open Space Preserve. The restoration work would be completed by the San Mateo Resource Conservation District on District lands on behalf of PG&E.
7. Contract amendments for H.T. Harvey and Associates to provide additional mitigation support and Hanford Applied Restoration & Conservation to provide additional replacement planting and plant maintenance for the Ravenswood Bay Trail Connection Project mitigation site at Ravenswood Open Space Preserve (R-21-123)
Staff Contact: Amanda Mills, Resource Specialist II, Natural Resources Department
General Manager’s Recommendation:
1. Authorize the General Manager to execute a contract amendment with H.T. Harvey and Associates for additional mitigation support for the Ravenswood Bay Trail Connection Project mitigation site at Ravenswood Open Space Preserve in the amount of $61,453, for a total not-to-exceed contract amount of $701,615.
2. Authorize the General Manager to execute a contract amendment with Hanford Applied Restoration & Conservation for additional replacement planting and plant maintenance for the Ravenswood Bay Trail Connection Project mitigation site at Ravenswood Open Space Preserve in the amount of $115,540, for a total not-to-exceed amount of $501,830.
3. Authorize a 10% contingency of $11,554 on the contract amendment for Hanford Applied Restoration & Conservation to cover unforeseen environmental conditions that may affect plant survivability bringing the total contingency to $55,729, for a total not-to-exceed contract amount of $513,384.
8. Award of Contract to Geocon Consultants, Inc., for installation of a residential water well at Toto Ranch in Tunitas Creek Open Space Preserve (R-21-125)
Staff Contact: Omar Smith, Senior Property Management Specialist, Land and Facilities Services Department
General Manager’s Recommendation:
1. Authorize the General Manager to enter into a base contract with Geocon Consultants, Inc., to install a residential well for a base amount of $68,947.
2. Authorize a contingency of $6,788 to be expended only if necessary, in the event conventional drilling methods are not possible due to geological issues bringing the contract to an amount not-to-exceed $75,735.
3. Authorize an Alternative Site Allowance of $57,104 specifically for exploring and developing a secondary well site in the event the first location proves unsuccessful at locating water, bringing the total contract to a not-to-exceed amount of $132,839
9. Contract Amendment for Engineering Services with ZFA Structural Engineers to complete Phase II of the La Honda Creek White Barn Structural Stabilization Project (R-21-124)
Staff Contact: Paul Kvam, Capital Project Manager III, Engineering and Construction Department
General Manager’s Recommendation:
1. Authorize the General Manager to execute a contract amendment in the amount of $109,727 with ZFA Structural Engineers of San Carlos, California to provide conceptual design drawings, construction documents, and bidding and construction administration for Phase II of the La Honda Creek White Barn Structural Stabilization Project, bringing the contract to a not-to-exceed amount of $312,857.
2. Authorize an additional 10% contingency of $10,973 to be reserved for unanticipated issues, bringing the amended total not-to-exceed contract amount to $323,830.
BOARD BUSINESS
Public comment on agenda items at the time each item is considered by the Board of Directors. Written public comments will be provided to the Board prior to the meeting and posted on the District’s website at www.openspace.org. The names of all commenters will be read into the record.
10. Agricultural Policy Development: Update on process and timeline (R-21-127)
Staff Contact: Lewis Reed, Rangeland Ecologist/Botanist, Natural Resources Department
General Manager’s Recommendation: Receive a presentation from staff on the status of and provide input on the timeline, key remaining steps, and potential topics to develop the Agricultural Policy. No Board action required.
11. Fiscal Year ending June 30, 2021 Annual Year End Report (R-21-128)
Staff Contact: Ana María Ruiz, General Manager
General Manager’s Recommendation: No Board action required.
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.
A. Committee Reports
B. Staff Reports
C. Director Reports
ADJOURNMENT
