February 10, 2021 - 5:00pm

Consistent with  Governor  Gavin  Newsom's  Executive Order  N-29-20, the  Governor  has  allowed local legislative  bodies  to hold public  meetings  via teleconference  and to make  public  meetings  accessible telephonically  or  otherwise  electronically  to all  members  of  the  public  seeking to observe  and to address  the local  legislative  body  or  state  body  to avoid public  gatherings, and has  suspended all  contrary  provisions  of  the Brown  Act.

THIS  MEETING  WILL  BE VIA TELECONFERENCE ONLY

1. The  meeting can be  viewed in real-time  at:  https://openspace.zoom.us/j/87230907296  or  listen to the  meeting by  dialing (669)  900-6833 or  (346)  248-7799 (Webinar  ID  87230907296).

2.  Members  of  the  public  may  provide  written comments  by  submitting a public  comment  form at:  https://www.openspace.org/public-comment

  • Comments on matters  not  on the  agenda must  be  submitted prior  to the  time  the  board president  calls for  public comments.     
  • Comments on agenda items  must  be  submitted prior  to the  time  public  comment  on the  agenda item  is closed.     
  • All comments  shall  be  subject  to the  same  rules  as  would otherwise  govern speaker  comments  at  the board of  directors  meeting.     
  • Electronic  comments  on agenda may  only  be  submitted via the  public  comment  form. Comments  via text or  social  media (Facebook, Twitter, etc.)  will  not  be  accepted.

Any  comments  received after  the  deadline, will  be  provided to the  Board after  the  meeting.

AGENDA

5:00 SPECIAL  MEETING OF THE BOARD OF DIRECTORS  OF  THE MIDPENINSULA REGIONAL OPEN SPACE  DISTRICT

ROLL CALL

1. Amendments  to  the Grazing  Management  Policy  Pertaining  Specifically  to  Reimbursements for Cattle Predation  and  Research  on  Safe  Livestock  and  Wildlife Protection  Measures  (R-2122)   Staff  Contact:  Matt  Sharp  Chaney,  Resource Management  Specialist  II

General  Manager’s  Recommendation: 

1. Review and discuss the proposed amendments to the Grazing Management Policy as supported by the Planning and Natural Resources Committee, which pertain specifically to reimbursements and research work, including public and stakeholder feedback received.

2. Approve the proposed Grazing Management Policy amendments with any additional changes as requested by the Board of Directors.

3. Authorize the General Manager to make amendments to existing grazing leases to include updated lease provisions, including a reduction in rent rate consistent with the proposed Grazing Management Policy amendments.

ADJOURNMENT

 

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT     

ORAL COMMUNICATIONS

This portion of the agenda is for members of the public to comment on items not on the agenda; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. Individuals are limited to one comment during this section.

ADOPTION OF AGENDA  

CONSENT CALENDAR

All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.

1. Approval of the minutes for the following Board meetings:

             - January 13, 2021

             - January 20, 2021

             - January 27, 2021

2. Claims Report  

3. Quarter 2 Proposed Budget Amendments to the Fiscal Year ending June 30, 2021 (R-21-23)

 Staff Contact: Mike Bower, Budget & Analysis Manager

General Manager’s Recommendation: Adopt a resolution approving the proposed Quarter 2 budget amendments for the fiscal year ending June 30, 2021.

4. Minor Amendment to a Memorandum of Understanding with San Mateo Resource Conservation District for the Regional Climate Adaptation Planning Project (R-21-21)

Staff Contact: Sophie Christel, Management Analyst I, Natural Resources

General Manager’s Recommendation: Authorize the General Manager to execute an amendment in the amount of $1,000 to the Memorandum of Understanding with the San Mateo Resource Conservation District to add a presentation to the Board of Directors on the results of the Regional Climate Adaptation Planning Project, for an amended contract total of $50,999.

5. Award of Contract through Cooperative Purchasing for Software and Professional Services to Implement an Electronic Document Management System and Convert Documents to a Digital Format (R-21-16)

Staff Contact: Jennifer Woodworth, District Clerk/Assistant to the General Manager

General Manager’s Recommendation:  Authorize the General Manager to enter into a one-year contract with ECS Imaging, Inc., a license service provider of Laserfiche, for a not-to-exceed amount of $180,950 that includes:

a) a not-to-exceed amount of $30,950 for Laserfiche document management cloud software;

b) a not-to-exceed amount of $50,000 for software implementation services; and 

c) a not-to-exceed amount of $100,000 for scanning and indexing of District records.

BOARD BUSINESS

Public comment on agenda items at the time each item is considered by the Board of Directors. Written public comments will be provided to the Board prior to the meeting and posted on the District’s website at www.openspace.org. The names of all commenters will be read into the record.

6. Overview of the Midpeninsula Regional Open Space District’s Onboarding Program for New Employees (R-21-24)

Staff Contact: Candice Basnight, Human Resources Manager

General Manager’s Recommendation: Receive an overview of the New Employee Onboarding Program.  No Board action required.

7. 2021 Legislative Program (R-21-25)

Staff Contact: Joshua Hugg, Governmental Affairs Specialist

General Manager’s Recommendation: Adopt the 2021 Legislative Program as recommended by the Legislative, Funding, and Public Affairs Committee, with any final changes from the Board of Directors, to set the legislative priorities and policies for Midpeninsula Regional Open Space District.

8. Oral Update on Midpeninsula Regional Open Space District COVID-19 Response

Staff Contact: Ana Ruiz, General Manager

General Manager’s Recommendation: No Board action required.

INFORMATIONAL MEMORANDA

• Real Property Committee (RPC) Update – Criteria for Determining Which Transactions to Bring Before the RPC for Review

INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

Committee Reports 

Staff Reports 

Director Reports

ADJOURNMENT

SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – CLOSED SESSION

ROLL CALL

CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property:  San Mateo County APN: 078-260-030
Agency Negotiator: Allen Ishibashi, Senior Real Property Agent
Negotiating Party: Camas Steinmetz, ESQ. and Bob Dooley
Under Negotiation: Easement Exchange Terms

ADJOURNMENT

* Times  are  estimated and items  may  appear  earlier  or  later  than listed. Agenda is  subject  to change  of  order.

In  compliance  with  the  Americans  with  Disabilities  Act,  if  you  need  assistance  to  participate  in  this  meeting, please contact  the  District  Clerk at  (650)  691-1200. Notification 48 hours  prior  to the  meeting will  enable  the District to  make  reasonable  arrangements  to  ensure  accessibility  to  this  meeting.

Written  materials  relating  to  an  item on  this  Agenda  that are  considered  to  be a  public  record  and are  distributed to Board members  less  than 72 hours  prior  to the  meeting, will  be  available  for  public  inspection at  the  District’s Administrative  Office  located  at 330  Distel Circle,  Los  Altos,  California  94022.

 

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).