January 23, 2019 - 5:00pm

A G E N D A

5:00 SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT – STUDY SESSION

ROLL CALL

1.  Presentation and discussion of the Administrative Office Remodel schematic design (R-19-06)

Staff Contact: Felipe Nistal, Senior Capital Project Manager
General Manager’s Recommendation: Review and provide comments on the schematic design progress model.  No formal Board action required.

ADJOURNMENT

7:00 REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT

ORAL COMMUNICATIONS
The Board President will invite public comment on items not on the agenda.  Each speaker will ordinarily be limited to three minutes; however, the Brown Act (Open Meeting Law) does not allow action by the Board of Directors on items not on the agenda. If you wish to address the Board, please complete a speaker card and give it to the District Clerk. Individuals are limited to one appearance during this section.

ADOPTION OF AGENDA

SPECIAL ORDERS OF THE DAY
• Introduction of staff
o Jasmine Leong, Administrative Assistant
o Korinne Skinner, Public Affairs Manager

CONSENT CALENDAR
All items on the Consent Calendar may be approved without discussion by one motion. Board members, the General Manager, and members of the public may request that an item be removed from the Consent Calendar during consideration of the Consent Calendar.
1. Approve January 9, 2019 Minutes

2. Claims Report

3. Appointment of Board of Directors Standing Committee Members and Representatives to Various Bodies, Including the Governing Board of the Midpeninsula Regional Open Space District Financing Authority, for Calendar Year 2019 (R-19-07)

Staff Contact: Pete Siemens, Board President
Board President’s Recommendations:
1. Approve the Board President’s appointments to the Board Standing Committees and other bodies, including the Governing Board of the Midpeninsula Regional Open Space District Financing Authority, and determine the compensation status for attendance at these meetings.
2. Approve formation of an ad hoc committee to meet with a liaison committee of the Santa Cruz                                                                                                                                                     County Local Agency Formation Commission to discuss the upcoming service review of the District, and authorize the Board President to appoint three Directors to serve on the ad hoc committee.

4. Board Compensation Policy Amendment (R-19-08)

Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendations:
1. Adopt a Resolution approving amendments to Board Policy 6.06 – Meeting Compensation, Reimbursement of Authorized Necessary Expenses for Performance of Official Duties, and Adoption of Ethics Training Requirements Pursuant to Government Code Section 53232 et seq. (AB1234) – to increase the number of compensable meetings from five to six per month.
2. Direct the General Manager to either introduce an ordinance increasing Board compensation to $105.00 per meeting pursuant to new law, or to do further research and bring additional pertinent information back to the Board to inform its direction.

5. Award of Contract for Vegetation Mapping Services in San Mateo County (R-19-10)

Staff Contact: Coty Sifuentes-Winter, Senior Resource Management Specialist Natural Resources
General Manager’s Recommendations:
1. Authorize the General Manager to enter into a multi-year cooperative agreement with Golden Gate National Parks Conservancy of San Francisco, California, who is the lead in contracting for regional vegetation mapping services, for an amount not to exceed $150,000.
2. Authorize a 12% contingency of $18,000 to request additional mapping services, if deemed beneficial and appropriate, for a total contract amount not-to-exceed $168,000.

6. Board Response to Written Communications from JC Wang and Emma Cate

Staff Contact: Jason Lin, Engineering and Construction Manager
General Manager’s Recommendation: Approve the proposed response to JC Wang and Emma Cate.

7. Award of contract for professional engineering services to complete the Mount Umunhum Radar Tower Assessment Project at Sierra Azul Open Space Preserve (R-19-09)

Staff Contact: Zachary Alexander, Capital Project Manager III, Engineering and Construction Department
General Manager’s Recommendations:
1. Authorize the General Manager to enter into contract with Wiss, Janney, Elstner Associates, Inc., of Emeryville, California for a not-to-exceed base contract amount of $107,700.
2. Authorize a 15% contract contingency of $16,155 to be reserved for unanticipated issues, thus allowing the total contract amount not-to-exceed $123,855.

BOARD BUSINESS
The President will invite public comment on agenda items at the time each item is considered by the Board of Directors. Each speaker will ordinarily be limited to three minutes. Alternately, you may comment to the Board by a written communication, which the Board appreciates.

8. Local/County Permit Exemptions - Legislative Proposal for 2019 (R-19-12)

Staff Contact: Joshua Hugg, Governmental Affairs Specialist
General Manager’s Recommendations:
1. Receive additional information regarding the proposed permit exemption legislation.
2. Authorize the General Manager to initiate a spot bill, in light of impending legislative deadlines, to keep the option of pursuing this bill open during the 2019-20 State Legislative Session. 
3. Direct the General Manager to return to the Board with case studies of current permitting hurdles and definitions of work that would be exempted, as well as further information and direction on the scope of the bill, to confirm Board support for this legislative effort.
 
INFORMATIONAL REPORTS – Reports on compensable meetings attended. Brief reports or announcements concerning activities of District Directors and staff; opportunity to refer public or Board questions to staff for information; request staff to report to the Board on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Board.

A. Committee Reports
B. Staff Reports
C. Director Reports

ADJOURNMENT

Unless otherwise noted, all meetings take place at the District Administrative Office - 330 Distel Circle, Los Altos, CA 94022.

Regular Meeting agendas are posted 72 hours prior to the meeting. Special Meeting agendas are posted at least 24 hours prior to the meeting.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the District Clerk at (650) 691-1200. Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Minutes usually are not available until two to four weeks after a Board meeting. Please note that formal meeting minutes are not taken at Committee meetings or some Special Meetings of the Board (that is, study sessions or public workshops).